The Day of the Drive

On the day of the drive, a staff member/recruiter from the recruitment organization will arrive with most of the supplies need for the drive. Ensure that all volunteers are able to answer general questions about the registration and donation process.  You can use our “Frequently Asked Questions – Drives” sheet to help educate and keep with you during drives.

Below is a checklist of things to help organize the drive. You can download printable versions of these checklist and other materials for drives HERE.

 

* Items in bold are required and can be provided by recruitment organization

 

List of Drive Materials
___ Tent
___ Registration Kits
___ Tables
___ Chairs
___ Pens
___ Banner/Signs
___ Zip-Ties or String (to hang up banner)
___ Table Signs for Information, Form, Review, and Swab Stations
___ Tape (to tape down signs)
___ Flyers/Business Cards
___ Paper Weights
___ Clipboards
___ Sharpie / Highlighters
___ LiveSaver Candy – Team Matthew-specific
___ Donation Bucket –Team Matthew-specific
___ Team Matthew T-Shirt –Team Matthew-specific
___ Station Training Sheets (Flyering, Information Table, Forms, and Swab)
___ Sign-Up Sheets (Volunteer, Kit Distribution, and Drive Starter) –Team Matthew-specific
___ Volunteer Evaluation Form –Team Matthew-specific
___ Nametags
___ Water/Cups
___ Sun Block

 

 

Before the Event
___ Set up Tent
___ Set up Tables and Chairs
___ Set up Signs and Banners
___ Assign Roles to all team members
           Recruiting (promote the drive, recruit people to register, answer
              initial questions)
           Form Review (answer form-related questions, check for form
              completeness)
           Medical Review (double-check health answers, give donor card,
              explain donation process)
           Cheek Swab (collect tissue samples, wrap up kits, answer final
              questions)
           Floaters (help where needed, relay common mistakes from medical
              review to form review)
           Historian (take as many pictures as possible)
___ Determine traffic flow (from recruiting, form, medical review to swabbing)
___ Set up information, form, medical review, and swab tables
___ Orientation and training for volunteers
___ Find bathroom locations and communicate to team
___ Distribute Station Training sheets to volunteers
___ Plan Lunch/Break
___ Set up Donation bucket –Team Matthew-specific
___ Have sign-up sheets ready –Team Matthew-specific
___ Distribute Team Matthew T-Shirts to Volunteers (if available) –Team Matthew-specific